System Audit

Use this skill to assess how your team or personal business manages knowledge, records decisions, and handles handoffs.

Purpose

Run a diagnostic conversation to locate hidden bottlenecks, undocumented workflows, and single points of failure.

Workflow

Follow these steps in order. Ask questions one step at a time, wait for answers, then synthesize the results.

Step 1: Knowledge Storage

Ask the user:

1. Where do you store important information right now (Google Docs, Notion, email, paper, someone’s head)?
2. When you need to find something from 3 months ago, how do you find it?
3. Is there a single place where everything lives, or is it scattered across multiple tools?

Step 2: Decision Tracking

Ask the user:

1. When you make an important decision, where does the reasoning get written down?
2. Have you ever had to re-make a decision because nobody remembered why the original one was made?

Step 3: Continuity and Risk

Ask the user:

1. If your most knowledgeable team member left tomorrow, what knowledge would walk out with them?
2. Could a new person get up to speed from your documentation alone?

Step 4: Output Format

Once all answers are collected, generate a structured diagnostic report using this template:

# System Audit Assessment
 
## Current State Summary
[One clear paragraph summarizing where knowledge lives and how decisions flow.]
 
## Top 3 Gaps
1. [First major bottleneck or risk area]
2. [Second major bottleneck or risk area]
3. [Third major bottleneck or risk area]
 
## Recommended Next Steps
- [Actionable step with clear outcome]
- [Actionable step with clear outcome]
- [Actionable step with clear outcome]
 
## What to Tackle First
[The single highest-leverage improvement to implement this week.]